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Five Top Tips for Planning a Successful Outdoor Event

Whether you’re planning a primary school fete or a summer music festival, it can seem like there’s a never-ending to-do list of tasks to complete and things to get sorted. After all, you’ll want to plan a crowd-pleaser while sticking to your budget and making sure you’re prepared for all eventualities.

Even if you’re a seasoned event planner, it’s important to make sure you’re well-prepared to ensure everything goes as smoothly as possible. Here are five top tips for planning a successful outdoor event, including what to consider and what not to forget.

Find the perfect venue

Unless you plan to host your event in your back garden, you’ll need to find and hire the perfect venue. For a truly successful event, your venue will need to be large enough to host all guests, easily accessible for everyone invited and within your budget. If you’re hosting an event on public grounds, such as on a street or in a park, you will also need to apply for a permit.

Plan for bad weather

Even in the middle of summer, British weather can be notoriously unpredictable. With this in mind, it’s important to consider ways that your event can go ahead as planned, even if it rains. In some cases, this may be keeping an indoor venue free in the event of poor weather, but in other situations, booking another venue just won’t be possible. Under these circumstances, you’ll need to make sure you’ve got appropriate measures in place to protect important equipment and keep your guests dry!

Power up

No matter how small or large your event may be, making sure you have adequate power sources is absolutely essential. The last thing you want is to realise your catering staff can’t keep their food hot, your entertainers can’t play their music and your guests can’t see a thing after sunset because you haven’t supplied enough power stations. You should also have a back-up system in place just in case of power shortages.

Employ medical staff

You’ll want to make sure your guests are safe at your event, so it’s important to have fully trained medical staff on standby in case of any emergencies. There are a number of accidents and injuries that can occur at outdoor events, from blistered feet to bumped heads, so it’s important that you’re prepared with more than just a first aid box.

Hire enough portable toilets

There’s nothing like a shortage of toilets to upset the guests of an outdoor event. Not having access to a toilet may even cause large hoards of people to get up and leave, which is sure to spell disaster. For this reason, you’ll need to make sure you’ve provided enough toilets to keep your guests happy. The most effective way of doing this is by hiring portable toilets from a reputable company, allowing you to provide toilet access on-site without hassle.

When it comes to hiring portable loos, you’ll need to make sure you’ve chosen the best of the best. After all, poorly functioning toilets will only cause problems, and you don’t want to be dealing with blocked or overflowing toilets when you’re supposed to be enjoying your event. When you hire portable toilets from a trusted company such as Manchester Cabins, you can rest assured that you’re receiving only the highest quality service. With fast deliveries, prompt collections and affordable prices, look no further than Manchester Cabins for portable serviced toilet units you can rely on.

For more information, get in touch with our team of experts today.

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