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A Brief Guide To Outdoor Event Planning

Updated: Feb 19

Here in the UK, the events sector is worth around £41.2 million, with around £2.5 million spent on festivals, cultural occasions and outdoor events. Of course, these events are immensely varied, spanning from art and music weekends to creative conferences, comedy festivals and sports. What’s more, with new technology, higher expectations and bigger budgets, there is no denying that events are getting bigger and more intricate by the year.


For those attending such gatherings, they are a chance to make memories and escape everyday life for a little while. Whether it is for a few hours, or a weekend away, these happenings are often the highlight of the year. However, for those who are involved in the planning, oversight and execution of events, it is far from a walk in the park.


Read on to discover our brief guide to outdoor event planning.



Large crowd outside


Location & Venue

Behind the scenes, events of any kind require an incredible amount of hard work and attention to detail. From conceptualisation and promotion to safety, security and facilities management, there is a lot to think about. If you’re considering taking the plunge and hosting an event of any size or scale, there are a number of things to consider.


First and foremost, choosing an appropriate location and venue for your event is absolutely crucial. Whether you are planning a smaller gathering of a few hundred people, or a much larger festival or sporting event with thousands, you’ll need to be certain the venue is large enough to facilitate these numbers safely and comfortably.


Be sure to scout out potential areas and locations prior to making a commitment to one. Liaise with landowners and bear in mind accessibility and traffic. After all, an event is pointless if no one can get there!


Safety & Security

Secondly, safety and security are of paramount importance; event-goers need to feel well looked after at all times. This is a huge task in itself that involves hiring trustworthy security staff alongside enough fully-trained first raiders and emergency service operators to look after any individual that becomes unwell or injured.


Additionally, it is important that on-site buildings are appropriately secure. Ticket offices and other facilities containing valuable items should be lockable with anti-vandalism features included where necessary. Robust storage containers and anti-vandal offices are both ideal for outdoor events that require secure storage.


Facilities

Last, but by no means least, it is absolutely essential that any outdoor event is suitably equipped with facilities. For the sake of hygiene regulations and the comfort of attendees, ensuring that there are enough toilets and welfare facilities is a must. For single-day events, there should be enough service toilets and welfare cabins to prevent extensive queues; these should be emptied and cleaned as and when necessary. For longer events, such as weekend festivals, shower facilities will also be required.


If you require portable toilet hire, container hire or high-quality welfare facilities, look no further than Manchester Cabins. Since 1979, we’ve worked to develop a reputation for excellence and are now a leading portable building manufacturer and provider of containers and portable buildings to customers throughout the North West and across the nation.


Get in touch with us today to discuss your requirements; we’re always happy to help.

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